In the folder pane of your email, find and expand your Online Archive folder. If you have a Microsoft 365 account and your IT or Microsoft 365 admin has enabled the archive mailbox for you, your Online Archive folder will appear in your Outlook folder pane. How to Access the Online Archive in new Outlook for Mac ![]() For more information, see Retention and archive policies in Outlook Web App. Although admins set these policies for the entire organization, you can override the policies to suit your needs. Retention policies control how long your messages will be saved. Archive policies control how long messages are left in an email folder before they're moved to an archive. Your IT or Microsoft 365 administrator sets your archive and retention policies. To reduce the size and improve the performance of your primary mailbox, you can set Archive Policies that automatically move email items from your primary mailbox to your archive mailbox. We will use ATBArchive as the folder name in this example. We suggest that you use On my Mac as the location and name it appropriately. ![]() ![]() In the Mail app on your Mac, select one or. If Archive isn’t an option in the notification, set the Move discarded messages option to Archive in Viewing settings in Mail. Step 2 Designate a name for the new mailbox and choose a location from the dropdown. On your Mac, do any of the following: When a Mail notification appears in the top-right corner of your screen, move the pointer over the notification, then click Archive. Important: In order for your online archive mailbox to work with the new Outlook for Mac, your mailbox should be on a Microsoft365 server.įor easy online access, you can simply drag and drop messages from your primary mailbox into your archive. Open your Mail application and click on Mailbox > New Mailbox.
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